A useful payroll quote should explain what is included, what changes the fee and which responsibilities remain with the employer. The cheapest headline price is not always the lowest total cost once starters, leavers, pensions and corrections are added.
1. What usually affects the price?
Payroll fees are normally shaped by the number of employees, weekly or monthly frequency, the complexity of pay and the amount of administration required.
- Number of employees and pay runs
- Weekly, fortnightly or monthly payroll
- Starters, leavers and irregular payments
- Workplace pension administration
- Benefits, statutory pay and corrections
- Whether bookkeeping or HR support is included
2. What should a payroll quote include?
Ask whether the fee covers payslips, payroll summaries, FPS submissions, PAYE information, P45s, P60s and year-end work. Confirm the cut-off date and the cost of late changes.
3. Software versus a managed payroll service
Software can calculate payroll, but the employer still needs accurate employee information, timely approvals and correct submissions. A managed service adds a repeatable process and a person responsible for preparing the pay run.
4. How POL prices payroll
POL Accountancy starts from £29 per month, with the final fee based on employee count, pay frequency and scope. Your written proposal confirms inclusions before work begins.
Official guidance
Tax and reporting rules can change. Check the current primary guidance before acting.
Get a clear payroll price
Tell us how many people you pay and how often. We will provide an indicative range and confirm the final scope in writing.
Get my payroll quote ↗This guide provides general information, not personal tax or employment advice. Your treatment and responsibilities depend on the complete facts and current rules.